သင္ရွာလိုေသာ အလုပ္မ်ားကို ျမိဳ႕နယ္၊ေဒသ အလိုက္ ခန္႕မွန္းေခ် မိုင္ပတ္လည္သတ္မွတ္ၿပီးရွာနိုင္ပါသည္။
12 Oct 2017

Full-Time Finance Officer (FPR)(Head Office Yangon)

Save the Children International-Myanmar – Posted by Save the ChildrenAnywhere

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Job Description

JOB TITLE: Finance Officer (Financial Proposal and Reporting)
TEAM/PROGRAMME: Finance
LOCATION: Head Office
Number of Position: 1
Grade: D-1
Type of Contract: Open
CHILD SAFEGUARDING:
Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

ROLE PURPOSE: The purpose of this post is support the Finance Coordinator (Financial Proposal and Reporting) and ensuring that the SCI Myanmar programme adheres and comply all its financial reporting and donor specific reporting requirements and compliance obligations internally and externally.

Under the direction of Finance Coordinator (FP&R), this person also will perform as a key liaison and active person for their specific donors’ proposal development to deal with respective stakeholders to get detail financial proposal budget with SCI and donor specific calculation template. This role will work very closely with PDQA and PI team as a strong business partnership on financial proposal preparation and additional financial report monitoring and analysis.

This Finance Officer (FP&R) will be responsible to process overall preparation of financial reporting and checking of related monthly financial information for his/her respective donor awards and the upkeep of all internal systems relating to donor Budgets vs Actual spending and to be compliant with financial and administrative policies and requirements, donor specific requirements and to make recommendations for improvements.

Participate on Audit Process to explain the respective proposal budget and donor reporting requirements process and help working with respective coordinator and officer as required.
SCOPE OF ROLE:
Reports to: Finance Coordinator (Financial Proposal and Reporting)

Direct Reports: None

Financial Approval: No financial approval

External Representation: Regular contact of basic factual information

Travel: Minimum (up to 3 days per month)

Key accountabilities

Proposal Development
• Dealing with Programme and Awards teams for proposal budgets of Medium and Low Risk Awards assigned by donor for preparing in line with respective donor financial proposal guidelines and templates of various donors. (one finance officer intended average one or two proposal per month)
• Attending the proposal development meetings for respective awards and seek the financial portion of each cost categories like thematic, non-thematic and cross thematic portions and PI and HR involvement since proposal implementation. Arrange follow up meeting to work in details with respective teams.
• With guidance of Finance Coordinators, to include all cost are incorporated into grant proposals with consultation in line with funding strategy and the preparation of operational plans and country’s proposal indicators and nonthematic and thematic cost ratio etc.
• Proposal has been prepared with proper programmatic and non-thematic inputs and maintain proper portion of cost are included. Responsible to apply correct costing of each activities in each award proposal.
• For the grants with partner involvement, required to check in details calculation on partner proposal budget and assure the reasonable cost ration in partner financial proposal checking and compile into SCI proposal budget.

Strategic Business Partnership
• Attending respective donor Awards Opening Meeting of respective grants and dealing with Awards team and budget holders to use the update donor financial guidelines and provide the necessary technical support to budget holders on working of their activity plan and time frame of confirmed budget in line with log frame for both proposal and confirmed budget stage.
• Propose on DEA/DRC Design for budget holders and supervisor for decision making on creation to be consistence reflection between SCI DEA codes and Donor Reporting format.
• Dealing with various budget holders and provide highlight on cost eligibility of confirmed budget, line items flexibility and providing detail internal calculation to implementation staff.
• Provide the continuous monitoring on implementation line with proposal budget and financial capacity building in timely manner.
• Working very closely with budget holders, finance staff as salary allocation % of all respective SOF and making charging into SOF as per % in proposal and find out any other opinion and highlight adjustments to Budget Holders and making sure to have draft financial narrative comment and explanation.
• Dissemination the details proposal budget and calculation to respective field offices to follow up compliance spending at Implementation stage by using the checking tools available.
• Coordinate with respective budget holders in order to ensure the respective donor budgets are correctly allocated and implemented base on cost centre and activities plan.

Financial Reporting
• Responsible to prepare the monthly or quarterly donor financial reports for their respective awards in line with reporting tracker. (average to handle 6 donor financial reports update for monitoring and budget holders review including adjustment process)
• Assure to use the donor financial reporting guidelines and their respective templates and coordinate with budget holders on those matters including reporting information requirements of each award.
• Closely working with budget holders to be fully aware on financial reporting timeline and received required details actual expenditure information which will included in financial reports.
• Making sure to arrange monthly meeting with finance coordinator to follow up and discuss with their respective grants analysis timeline and feedbacks and adjustments timeline, final report review timeline etc. and comply.
• Provide financial technical supports on budget and actual expenditure review and monitoring trainings to budget holders (if required) and to consult and work with them for budget revision (if required).
• Base on the value and risk level of grants and actively participate, review and checking on all grants’ financial reports before sending to Awards team for member submission. Report to line supervisor if additional support and review required.
• Financial reports prepared are adequate, accurate and sufficient on quality and meet various donor reporting requirements to be a satisfactory and quality reporting for all respective grants.
• Making sure to update the proper record keeping system on financial reporting filing together with key documents like final proposal budgets, monthly and quarterly financial reports in donor format by marking sending dates to define as final version.

Partners Management
• Participate on financial capacity assessment of partner organisations and provide financial capacity building package on financial donor compliance and follow up checking.
• Making sure to check all partner financial report and supporting documents in line with donor and
• SCI requirement and follow up on issues before uploading on Agresso FMS.
• Responsible to prepare the GLAGOS of their respective grants’ partners expenditure to upload their financial report in Agresso.
• Participate in partner monitoring visit and update the monitoring check list together with follow up actions. Closely working with budget holders for their partner budgets proposal and spending and next transfer plan.

Audit Arrangement
• Making sure all audit process have been schedule and involved in audit identifying process has been managed in line with and as per donor requirements including CBA process for selection.
• Detail planning with field budget holders for their respective Awards Audit. Eg, Field visit involvement, Sampling method, Auditor selection of transitions, Communicate with various departments on readiness of payment Vouchers, Payroll and HR files selected by auditors, Distribution list, Policy documents, partners documents etc. before audit in place.
• Making sure other departments to address management issues raised by audit team and asking the explanation and corrective action plan on them to compile for management review.
• Prepare and provide explanation for the internal audit reports and share the experience gain via
• Global Assurance Team and KPMG audit and 32 grants audit in 2016.

General Administration
• Making sure all financial information and documentation are maintained including all financial proposal templates final approved version and monthly and quarterly financial Reports effectively.
• Making sure to comply with all relevant Save the Children policies and procedures in all aspects to health and safety, security, equal opportunities and other relevant policies and to have clear audit trail.
• Perform others relevant duties assigned by supervisors
• Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguarding children in accordance the Child Safeguarding Policy

Person specifications

• B.Com or equivalent certification, preferable CPA or studying ACCA.
• Bachelor Degree in relevant financial management field. Professional qualification in Accounting.
• At least 3 year experience in related financial management field
• Intermediate English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements
• Good Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

How to Apply

Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Human Resources Department| Save the Children| Wizaya Plaza-First Floor|
226 U Wisara Road| Bahan Township| Yangon| Myanmar
Email address: [email protected]
Not later than 5 P.M, 23 October 2017 (Monday).

Note: The job vacancy can also be viewed in SCI web site http://myanmar.savethechildren.net/jobs.
Candidates are also requested to mention in the applications if there is, blood/marriage relationships with the existing Save the Children employees. No requirement of photo or copy of certificates and only short-listed candidates will be contacted.

Job Categories: Banking / Finance. Job Types: Full-Time. Job Tags: [email protected]. Salary: 500,000 - 700,000. Job expires in 26 days.

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